Office design and Fit-out

Space planners SA Office interior designers are office fit-out specialists.

The process of space planning, designing, creating 3D renders and finally fitting-out the Space with furniture and installation of branding that conveys the values of your Brand are our areas of expertise. We transform bare or outdated office space into functional, aesthetically pleasing, and efficient working environments. Our service can be a complete turnkey service or any one of the services combined to assist with your office fit-out.

What Office Fit-Out Services Entail

Initial Consultation and Planning. We visit your site, discuss space and the workflow, as well as design aspects. Understanding your needs as a business and the message you wish to convey to both customers and staff members, the business objectives, and the desired outcomes for the office space.

Following this, a thorough space assessment of the current office space to identify potential and limitations is Conducted.

Design and layout

From the assessment and further discussion with you, our designers Create initial design concepts that align with your vision and brand identity. Once agreed upon we begin developing detailed floor plans, 3D visualizations, and technical drawings that Ensures optimal use of space for different functions, such as workstations, meeting rooms, break areas, and storage.

Budgeting and Cost Estimation

The next step is creation of a comprehensive budget that includes all aspects of the fit-out, from materials and labour, including furniture, wall coverings, floor coverings, artwork and includes contingencies. This enables us to provide a detailed cost estimate to you and ensuring there are no “surprises”.

Regulatory Compliance

The design and construction comply with local building codes, health and safety regulations, and accessibility standards including obtaining necessary permits and approvals from relevant authorities.

Construction and Fit-out

Structural Modifications may be part of the fit-out which would be carried out first. This would include partitioning or reconfiguring existing spaces, conducting and electrical and Plumbing Work. In certain cases installing or upgrading electrical systems, lighting, HVAC, and plumbing system reconfiguration may be necessary.

Furniture and Fixtures Sourcing and would include installing office furniture, fixtures, and fittings as per the design specifications.

Project Management

Our project managers Co-ordinate with various contractors, suppliers, and stakeholders to ensure timely and efficient project execution, monitoring the progress and quality of work to adhere to the agreed timeline and budget.

Final Touches and Handover

Adding finishing touches like paint, flooring, and decorative elements, conducting a final inspection to ensure everything meets the client’s expectations and industry standards. Handover of the completed fitted-out space to you, along with any necessary documentation and warranties.

Why it is important to use a Professional Fit-Out Contractor

Expertise and Experience

Professional fit-out contractors bring a wealth of expertise and experience to the table, ensuring that every aspect of the project is handled with precision and efficiency. Our experience in handling similar projects allows us to foresee potential challenges and address them proactively.

Time and Cost Efficiency

As professionals, we have established relationships with suppliers and subcontractors, which can lead to cost savings and expedited timelines. We manage the project from start to finish, ensuring that it stays on track and within budget, minimizing disruptions to your business operations. Any discrepancies can be discussed as and when they occur and always discuss any deviations from the original plan with you before implementation

Quality Assurance

Professional contractors adhere to high standards of quality in both materials and workmanship and are accountable to both Space Planners SA and You as the client. They conduct thorough quality checks at every stage of the project to ensure the final result is flawless and durable.

Regulatory Compliance

Ensuring compliance with all relevant regulations and standards is crucial for the safety and legality of the office space. Professional contractors are well-versed in local building codes and regulations, mitigating the risk of legal issues and penalties and we as project managers ensure that all regulations are adhered to.

Creative Solutions

Experienced fit-out contractors can offer innovative design solutions that maximize space efficiency and reflect your company’s brand and culture. Inevitably on a construction project, particularly where there are structural changes involved there will be design elements that may need to be altered or changed and their creative approach, combined with our design team will deliver a functional and inspiring workplace.

Stress-Free Process

Handling an office fit-out project inhouse can be overwhelming and time consuming. Professional fit-out contractors like Space Planners SA take the burden off your shoulders, allowing you to focus on your core business activities while we manage the project.

Let Space Planners Office Interior Designers quote on your move. We have the experience and design experts to deliver an incredible fit-out.

White Boxing

We also offer white-boxing services when you are vacating your existing premises and will very likely save you a significant amount.

Understanding white-boxing

When a company decides to move to a new office space, one of the crucial steps in the transition process is to ensure the previous office is left in a condition that meets lease requirements and is ready for the next tenant. This process is referred to as white-boxing.

White-boxing is sometimes referred to as “shell condition” and involves returning a leased office space to its most basic state. This typically includes, removal of Custom Fixtures and Fittings, fixing any damage to walls, floors, or ceilings, restoring any original features of the space that were altered during the tenancy and ensuring that the condition of the space complies with the terms set out in the lease agreement regarding how the property should be left at the end of the tenancy.

Some of the aspects that are dealt with while white-boxing are dismantling and removing any custom partitions, built-in furniture, or fixtures that were installed during the tenancy. Patching holes, repainting walls to a neutral color (often white), and ensuring that the space is clean and tidy. Ensuring that all electrical and plumbing systems are safe and functional, though often reduced to basic configurations.

Why Should You White-Box Before Leaving Your Office Space?

Lease compliance and avoiding penalties is key to using professional white-boxing services.

Most commercial lease agreements stipulate that the tenant must return the space to its original or a specified condition. Failing to do so can result in financial penalties or forfeiture of the security deposit. White-boxing ensures that you meet these lease requirements, avoiding potential legal and financial repercussions and Facilitates a Smooth transition for the landlord and new tenants:

A white-boxed space is more attractive to prospective tenants as it allows them to visualize and customize the space according to their needs. It facilitates a quicker turnaround for the landlord, enabling them to lease the space again without significant delays or additional costs for refurbishments.

Cost Efficiency is the prime reason to engage professional white-boxing services. This can often be more cost-effective than leaving it to the landlord, who may charge a premium for the service. Planning and executing white-boxing as part of your moving process allows for better budgeting and control over costs.

Professional Reputation

Leaving a space in good condition reflects well on your company’s professionalism and can help maintain a positive relationship with the landlord. A good
track record with property management can be beneficial if you need references for future lease agreements.

White-boxing is a critical step when vacating your office space and ensuring compliance with lease agreements. It requires no input apart from pointing out custom features for removal. By restoring the space to a neutral, ready-for-use condition, you can facilitate a smoother transition for both the landlord and the incoming tenants and of course save some money in the process.